Canadian HR,
payroll, and compliance.
In one place.
From employee onboarding to T4 filing, Hibiscus HR handles the whole Canadian SMB compliance lifecycle. Independently Canadian-owned. Built in Oakville. Single product, single country.
Payroll, leave, T4s, ROEs, benefits, performance reviews, all under one roof, all built for Canadian rules from the ground up.
From $8 per employee per month. 30-day free trial. Cancel any time.
Or start a 30-day free trial →Your day, before it starts.
Compliance health, payroll calendar, CRA deadlines, and the items that actually need your attention today. Every Canadian-specific signal in one morning glance.
Everything you need to run HR in Canada
Ten fully integrated modules across payroll, compliance, and people ops, all in one platform built for Canadian businesses.
Employee Management
Full employee lifecycle (hire, manage, offboard) with automated compliance checks at every step.
Canadian Payroll
CPP, CPP2, EI, and federal/provincial taxes calculated automatically with current CRA rates. ROE XML and T4 generation built in.
Leave Management
ESA-compliant leave policies for every province outside Quebec. Statutory holidays, vacation accrual, and parental leave handled.
Time & Attendance
Weekly timesheets with automatic provincial overtime detection, Ontario 44h, BC 40h + daily, every province outside Quebec handled.
Onboarding & Offboarding
Guided checklists, document collection, and a self-service employee portal, from offer letter to ROE filing.
Continuous Compliance Monitoring
Most HR software tells you what's compliant today. Hibiscus tells you when it breaks. Daily ESA scan, dashboard health widget with 30-day trend, Monday-morning digests, and instant alerts.
AI Handbook Generator
Drafts 15 Canadian HR policy templates in minutes, each grounded in the ESA rules of the province your employees work in. Vacation, sick, parental, overtime, harassment, right-to-disconnect, and more. Compile to a signed PDF handbook with employee e-signature workflow.
Performance Reviews
Set goals, run review cycles, and track ratings across your workforce with configurable templates.
Benefits Administration
Configure 12 plan types: health, dental, vision, life, STD, LTD, critical illness, AD&D, EAP, HSA, WSA, RRSP match. Manage enrollments, broker portal, universal CSV export to any carrier.
HR Reports & Analytics
Five report tabs: workforce, payroll YTD, leave, performance, and time & attendance. CSV export on every report.
Most HR software wasn't built for Canadian rules.
Here's what changes when you move from a US-first platform to one designed around Canadian employment law.
The cost of getting it wrong.
Illustrative examples of common exposures Canadian SMB payroll audits surface. The first two are caught automatically before they happen. The third, common-law reasonable notice, is why our severance calculator shows the gap between the ESA floor and likely court exposure before you terminate.
5 employees · Saskatchewan · 4% vacation rate applied where 5.77% was owed · 18 months undetected
24 slips × $100 per slip · escalates to $1,500/slip on repeat. One missed filing window.
One 12-year senior hire terminated in soft market. ESA floor: $23k. Court-awarded reasonable notice: ~18 months.
Caught before it costs you.
The daily ESA scan runs nine compliance checks against your workforce: minimum wage, SINs on file, vacation entitlement, document expiry, emergency contacts, and more. Anything that would trigger back-pay, a CRA penalty, or a Ministry of Labour complaint shows up here first.
Every Canadian deadline, already on the calendar.
CRA remittances, T4 season, EHT instalments, RRSP deadlines, and every federal + provincial statutory holiday — surfaced on the dashboard the day they matter.
February 2026
4 events- Feb 15
CRA source deductions
Monthly remitters · Jan payroll
- Feb 16
Family Day
ON · AB · SK · NB · BC · NS · MB (Louis Riel)
- Feb 28
T4 + T4A filing deadline
Every employer with payroll in 2025
- Feb 28
T4 distribution to employees
Every employer · same date as CRA filing
Every deadline above is tracked automatically by Hibiscus HR and surfaced on your dashboard before it costs you. Dates shown are canonical; CRA weekend-shift rules are handled by the product.
Your current HR platform wasn't built for Canada.
US-first platforms treat Canadian compliance as a checkbox. They miss provincial nuances, get CPP/EI calculations wrong, and leave you responsible for what their software didn't cover. Hibiscus HR fixes that.
See it in actionBuilt for Canada, not adapted for it
Most HR platforms are built for the US market and bolted on for Canada. Hibiscus HR was designed from day one around CPP, EI, ESA, and provincial employment standards, not as an afterthought.
Your data stays in Canada
Every byte is stored in Canadian data centres on Microsoft Azure. Full PIPEDA compliance and Canadian data residency, a non-negotiable for regulated industries and privacy-conscious employers.
Priced for small business
Per-employee pricing starting at $8/month with no per-user upsells within your plan. Everything in your tier is included. Pay only for the people you actually employ.
Per-employee pricing. No surprises.
Every plan includes a 30-day free trial with full access to everything in that plan. Per-employee pricing, no per-user upsells within your tier, no surprise add-ons at renewal.
Starter
Up to 25 employees
- Employees, Leave, Time & Attendance
- Onboarding & Compliance
- Self-service Employee Portal
Growth
Up to 150 employees
- Everything in Starter
- Canadian Payroll, T4, ROE
- AI Handbook Generator
- Performance, Benefits, Reports
Scale
Unlimited employees
- Everything in Growth
- Multi-location support
- Dedicated onboarding
Quebec is coming. Today Hibiscus HR handles ESA, CPP, EI, payroll, and ROE for the 9 provinces and 3 territories outside Quebec. The Quebec engine (QPP and QPP2, QPIP, the reduced EI rate, Quebec income tax, the Health Services Fund, the WSDRF, the CNESST premium, RL-1 and the RLZ-1.S summary, TPZ-1015 remittances, Quebec labour standards, Law 25 tooling, and pay-equity tracking) is built and now in independent legal and linguistic audit, including professional Quebec-French and OQLF review. It is not available yet, and we will not turn it on for anyone until the audit clears. We would rather be right than fast, and when it launches, we migrate you.
Get notified when Quebec ships →Start running HR the Canadian way.
Set up your account in under 5 minutes. 30-day free trial. Cancel any time.
30-minute walkthrough with our team. 30-day free trial on all plans. No credit card required.
Ready to see Hibiscus HR in action?
30-minute demo. No pressure. We'll walk through your exact use case.